Boston-Based Bookkeeper/Office Manager
RefugePoint is seeking a full-time Bookkeeper/Office Manager for our Boston office to manage a wide variety of back-office responsibilities that support the smooth functioning of this humanitarian organization and ensure compliance with accounting principles, employer responsibilities, and the requirements to maintain tax-exempt 501(c)3 status.
About RefugePoint
RefugePoint was founded to find lasting solutions for the most vulnerable refugees in Africa. We are most concerned about the individuals who have fallen through the net of humanitarian assistance and are most at risk. These individuals include vulnerable children, women, and people in imminent danger. To this end, RefugePoint pursues a combination of programming that saves lives and continually strives to influence governments to improve the humanitarian systems designed to support refugees worldwide.
Responsibilities:
Bookkeeping 80%
- Handling accounts payable and receivable, including logging expenses/receipts into Quickbooks, cutting checks, handling payroll, initiating wire transfers and other forms of payment, carrying out the investment policy, preparing expense reimbursement requests, maintaining and updating financial policies and procedures manuals, assisting accountant as needed, liaising with auditors and preparing records for annual audit, etc.
Office Management 20%
- Facilities: Managing the agency’s facilities, utilities, equipment, furnishings and supplies, including: liaising with vendors, landlord, and service providers; tracking inventory; ordering; securing competitive bids; etc.
- Human Resources: Maintaining personnel files, coordinating new hire paperwork, managing employee benefits, maintaining and updating employee manuals, tracking staff attendance and accrued leave, fielding employees HR related questions, etc.
- Fundraising Support: Maintaining donor database, logging and depositing donations and other receipts, preparing and sending thank-you notes, assisting with planning and executing fundraising events, creating reports on donors, sending reports and other mailings to donors.
- Governance Support: Providing staff support to Board of Directors, assisting with required tax and legal filings, ensuring agency and its officers are appropriately insured, ensuring compliance with rules and regulations for non-profit agencies, etc.
- General: Providing general administrative support including: handling phone calls and routine correspondence, opening and responding to mail, booking travel arrangements for staff, maintaining staff calendar, helping to host and orient visitors to the office, etc.
Qualifications
- Bachelor’s Degree in a relevant field (business, accounting, etc.)
- Previous accounting experience required; non-profit accounting experience preferred; familiarity with Quickbooks preferred
- Proficiency with MS Office programs, including Excel. Salesforce experience preferred.
To Apply
Interested candidates are requested to submit a resume, cover letter, and an un-edited writing sample to admin@refugepoint.org. Incomplete applications will not be considered. No phone calls, please.
